Administrative Assistant

We are looking for an Administrative Assistant to join our administrative team. The ideal person for this position works well with others, is organized, and is able to prioritize the workload effectively and efficiently to meet deadlines. Attention to the smallest details is crucial, as it functions as an important quality-control measure for the firm. The role will also function as a backup to the typist and the front desk. As such, an understanding of professional etiquette is necessary. Beginning in mid-February to April 15th, the administrative team is required to work some overtime hours during the week, as well as alternating half-days on Saturdays. We are looking for an immediate hire.

Responsibilities:

  • Regularly helping with a variety of miscellaneous administrative tasks, i.e. pulling files, assisting with mailing/packaging, helping front desk personnel with tasks, backup to billing, scheduling

  • Answering phones and greeting visitors

  • Reviewing a variety of documents for grammar style, and consistency, preparing these documents for final presentation in hard and electronic copy.

  • Manipulating various PDF files, Word documents, Excel spreadsheets, and on occasion PowerPoint presentations.

 Qualifications: 

  • Manage multiple tasks simultaneously

  • Manage time and prioritize individual tasks logically

  • Work efficiently with minimal supervision

  • Effectively communicate and articulate with others

  • Excellent organizational skills

  • Highly computer-literate, comfortable learning new software, and able to troubleshoot

  • Proficient in Microsoft Office (Word, Outlook, Excel)

  • Knowledge of Adobe Acrobat

  • Knowledge of ProFx, InDesign, Photoshop, and Constant Contact a plus

We are proud to offer excellent opportunities for professional career development and a balanced work/life environment. If you are interested in joining the MichaelSilver team, we encourage you to apply.

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